Develop cloud-based workflows with SAP Build Process Automation

... Preface ... 19

... Target Audience ... 19

... Objective of This Book ... 20

... How to Read This Book ... 21

1 ... Getting Started ... 23

1.1 ... Workflows in SAP S/4HANA ... 23

1.2 ... Workflows in SAP Business Technology Platform ... 32

1.3 ... Workflow Development Tools ... 34

1.4 ... Identity and Access Management ... 45

1.5 ... Summary ... 48

Part I ... SAP Business Workflow for SAP S/4HANA ... 49

2 ... Introduction to Classical Workflows ... 51

2.1 ... Evolution of Classical Workflows ... 51

2.2 ... Standard Workflows ... 53

2.3 ... Configuring the SAP Business Workflow System ... 56

2.4 ... Activating and Deactivating Standard Workflows ... 70

2.5 ... Configuring Agents for Standard Workflows ... 72

2.6 ... When to Develop a Custom Workflow ... 73

2.7 ... Summary ... 75

3 ... Building Methods and Tasks ... 77

3.1 ... Business Object Repository Approach ... 78

3.2 ... ABAP Class Approach ... 116

3.3 ... Task Definition ... 130

3.4 ... Summary ... 137

4 ... Defining Workflows and Adding Steps ... 139

4.1 ... Workflow Builder ... 139

4.2 ... Common Workflow Steps ... 144

4.3 ... Adding Tasks ... 154

4.4 ... Containers and Bindings ... 160

4.5 ... Multiline Elements and Dynamic Parallel Processing ... 167

4.6 ... Deadline Definition ... 169

4.7 ... Summary ... 176

5 ... Defining and Triggering Events ... 177

5.1 ... Event Triggering Techniques ... 178

5.2 ... Event Creators, Receivers, and Event Linkage ... 198

5.3 ... Start Conditions in Workflows ... 203

5.4 ... Terminating Events and Instance Linkage ... 207

5.5 ... Check Function Module and Receiver Function Module for Events ... 210

5.6 ... Summary ... 212

6 ... Agent Determination ... 213

6.1 ... Different Types of Agents in Workflow ... 214

6.2 ... Agent Determination Rules ... 220

6.3 ... Possible Agents in Tasks and Default Rules ... 234

6.4 ... Organizational Structure Definition and Linking to Workflow Agents ... 237

6.5 ... Summary ... 239

7 ... Email Notifications and Other Runtime Jobs ... 241

7.1 ... Prerequisites for Setting Up Email Notifications in Workflow ... 241

7.2 ... Classical Work Item Email Notifications via Program RSWUWFML2 ... 244

7.3 ... Extended Notification Configuration with Program SWNCONFIG ... 252

7.4 ... Adding Inbox and Work Item URL Links to Workflow Work Item Notifications ... 262

7.5 ... Additional Workflow Runtime Jobs ... 264

7.6 ... Summary ... 265

8 ... Workflow Administration, Monitoring, and Troubleshooting ... 267

8.1 ... Workflow Log ... 268

8.2 ... Workflow Administration ... 274

8.3 ... Workflow Error Diagnosis and Resolution ... 279

8.4 ... Workflow Inbox and Features ... 283

8.5 ... Substitution and Automatic Forwarding ... 289

8.6 ... Display Dynamic Labels for Tasks to Display in Business Workplace ... 299

8.7 ... Event Trace and Event Queue Administration ... 301

8.8 ... Process Incoming Documents with ArchiveLink ... 305

8.9 ... Summary ... 310

9 ... Application Link Enabling and Reporting ... 313

9.1 ... Error Handling during IDoc Processing ... 314

9.2 ... Active Monitoring ... 327

9.3 ... Common Workflow Data Tables ... 329

9.4 ... Common Workflow Application Programming Interfaces ... 330

9.5 ... Workflow Reporting ... 331

9.6 ... Implementing Program Exits to Capture Data from Workflow Steps ... 335

9.7 ... Summary ... 339

10 ... BRFplus ... 341

10.1 ... Introduction to BRFplus ... 341

10.2 ... Integrating BRFplus Applications in SAP Business Workflow ... 347

10.3 ... Summary ... 356

11 ... Integrating Workflows with User Interface Applications and External Applications ... 357

11.1 ... My Inbox App Overview ... 357

11.2 ... Workflow Task Integration with User Interface Applications ... 359

11.3 ... Email Templates in SAP S/4HANA ... 373

11.4 ... Integrating External Applications with SAP Business Workflow ... 373

11.5 ... Summary ... 374

12 ... Migrating SAP ERP Workflows to SAP S/4HANA ... 375

12.1 ... Migration Options from SAP ERP to SAP S/4HANA ... 376

12.2 ... Conversion Projects (Brownfield) ... 378

12.3 ... New Implementation Projects (Greenfield) and Selective Data Transition ... 384

12.4 ... Summary ... 389

13 ... Workflow in SAP Master Data Governance ... 391

13.1 ... Introduction to SAP Master Data Governance ... 392

13.2 ... Business Partner Workflows ... 419

13.3 ... Finance Workflows ... 431

13.4 ... Material Workflows ... 436

13.5 ... Summary ... 437

Part II ... Flexible Workflow in SAP S/4HANA ... 439

14 ... Introduction to Flexible Workflow ... 441

14.1 ... Authorizations and SAP Fiori Applications Required for Development ... 442

14.2 ... Flexible Workflow Scenarios ... 443

14.3 ... Migrating to Flexible Workflows ... 446

14.4 ... Setting Up a Standard Flexible Workflow Scenario ... 447

14.5 ... Extending the Standard Flexible Scenario ... 460

14.6 ... Summary ... 461

15 ... Custom Scenario Development ... 463

15.1 ... Workflow Class Development ... 463

15.2 ... Business Objects ... 470

15.3 ... Scenario Development ... 473

15.4 ... Create a Workflow Template Using the Manage Workflows App ... 490

15.5 ... Initiating the Custom Flexible Workflow ... 497

15.6 ... My Inbox Integration ... 498

15.7 ... Troubleshooting ... 501

15.8 ... Summary ... 504

16 ... SAP Fiori Applications for Flexible Workflow ... 505

16.1 ... Adaptation Transport Organizer Setup ... 505

16.2 ... Maintain Email Templates App ... 507

16.3 ... Notification Features ... 510

16.4 ... Manage Teams and Responsibilities App ... 514

16.5 ... Transporting Extensions ... 515

16.6 ... Summary ... 520

Part III ... Workflows with SAP Business Technology Platform ... 521

17 ... Introduction to SAP Build Process Automation ... 523

17.1 ... Overview ... 523

17.2 ... Typical Use Cases for SAP S/4HANA ... 524

17.3 ... System and Service Requirements ... 525

17.4 ... Setting Up the Required Services ... 526

17.5 ... Working with the Workflow Cockpit ... 532

17.6 ... Security ... 535

17.7 ... Troubleshooting ... 536

17.8 ... Summary ... 537

18 ... Process Development ... 539

18.1 ... Workflow Design Techniques ... 540

18.2 ... Creating a Workflow Using SAP Business Application Studio ... 541

18.3 ... Creating a Workflow Using Process Builder ... 567

18.4 ... Building and Deploying the Project ... 595

18.5 ... Destination Configuration with Authentication ... 598

18.6 ... Transport Management ... 602

18.7 ... Using APIs for SAP Build Process Automation ... 605

18.8 ... Design a Process/Workflow for the Use Case ... 607

18.9 ... Summary ... 634

19 ... Process Visibility ... 635

19.1 ... Configuring Process Visibility ... 636

19.2 ... Testing the Process Visibility Scenario ... 652

19.3 ... Process Monitoring and Real-Time Insights ... 653

19.4 ... Add Workflow Actions to the Dashboard ... 654

19.5 ... Using Application Programming Interfaces for Process Visibility ... 660

19.6 ... Summary ... 662

20 ... Task Processing with My Inbox ... 663

20.1 ... My Inbox for SAP Business Technology Platform ... 664

20.2 ... SAP Task Center ... 670

20.3 ... Summary ... 673

... The Authors ... 675

... Index ... 679